ABOUT COMMUNITY CORPORATION OF SANTA MONICA 

Community Corp is a non-profit organization that restores, builds, and manages affordable housing for working families of modest means. Since our inception in 1982, we have rehabilitated and constructed nearly 2,071 homes. By enhancing and increasing affordable housing, we improve neighborhoods, create an environment where people can thrive, and change thousands of lives. Our work contributes to the distinct character of Santa Monica and the greater Westside region, making these communities more inclusive, caring, and environmentally sustainable.

Position Overview

The Maintenance Department Administrative Assistant position is a full-time position. The Maintenance Department Administrative Assistant will provide support to the maintenance department, and will be reporting directly to the Director of Maintenance.

Compensation and Benefits

The compensation ranges between $22.00 an hour. The Maintenance Department Administrative Assistant is eligible for the following benefits:

• Medical insurance
• Dental and vision insurance
• 403b retirement plan
• 4 weeks of paid vacation
• 120 hours of sick time
• Paid holidays
• Paid sick leave
• Mileage reimbursement
• 9/80 work schedule
• Every other Friday off!
• Sign on Incentive

Essential Position Responsibilities

• Assist Director of Maintenance and Assistant Director of Maintenance in the update and creation of policies and procedures pertaining to the Maintenance Department operation.
• Assist Maintenance Department track maintenance work orders, Outside Contractor awarded work and Recurring and Scheduled Maintenance
• Assist in coordinating third-party vendor work with Residents, Maintenance and Management staff.
• Ability to research new technology and use system innovations that could improve Maintenance Department daily operations processes
• Must be flexible and able to meet multiple deadlines
• Must be punctual, reliable, trustworthy, highly organized
• Strong excel/spreadsheet skills
• Strong math aptitude
• Copy, file, and scan
• Contribute to team efforts by assisting where needed throughout Maintenance Department, and other duties as assigned

Skills

• Excellent written and verbal communication
• Must have great customer service.
• Strong information technology skills required, Adobe and Yardi preferred.
• Must be very proficient in Microsoft Office—Excel, Word, PowerPoint with advanced skills, and ability to do formulas and mail merges.
• Quick learner
• Excellent at multi-tasking, organization, meeting deadlines and ability to work without close supervision.
• Work efficiently, accurately, pay attention to detail, and be able to proof work for errors.
• Must be able to handle residents on the phone, in office, and be able to work with a myriad of different personalities.

Physical Requirements

This position will require daily use of office equipment and moving around an office environment. Must be able to lift up to 25 pounds.

Work Environment

• The essential responsibilities of this position are performed in a busy office environment. This position must be able to keep focused in an environment with many interruptions and distractions

Travel Requirements

• Car travel, primarily in Santa Monica to visit Community Corp properties
• Occasional car travel to workshops and meetings outside of the City of Santa Monica

Background Check and Driving Record will be Conducted

Community Corp. is an Equal Opportunity Employer